Informative note: Complying with data protection regulations

Complying with data protection regulations

In the current context, where digitalization and the processing of personal data have gained unprecedented relevance, we at Rosclar would like to remind you of the importance of complying with data protection regulations.

Within our organization, we aim to ensure the significance of these regulations is conveyed and how they impact the tasks within your job role.

Failure to protect personal data may allow unauthorized access by third parties. Therefore, it’s essential to use secure platforms for the transmission of personal information. If email is chosen as the means of communication with your payroll specialist, the data should be encrypted.

Equally important is handling only the personal data strictly necessary for the fulfillment of assigned tasks. For instance:

  • In payroll management, only the required data will be sent, omitting the sending of any scanned or photographed copies of the employee’s ID document, except in special cases.
  • In processing a medical leave, the medical report describing the illness will not be sent under any circumstances.

Furthermore, data contained in such documents is considered specially protected, meaning illegitimate access to them could cause significant harm to the individual they belong to, thus their treatment should be limited as much as possible.

In conclusion, it’s necessary to restrict data that is not relevant to the specific task, thereby achieving compliance with the principle of data minimization as outlined in the General Data Protection Regulation (GDPR).

The absence of these security measures can lead to fraud, identity theft, and other types of cybercrimes, as well as data breaches. Therefore, it’s essential to ensure the confidentiality of personal information and implement the necessary measures to comply with data protection regulations.

Remember, each person plays a crucial role in data protection.

We appreciate your commitment to complying with data protection regulations and rely on your cooperation to maintain and improve our practices in this regard.

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